toggl alternative

The Toggl alternative that does more than track time.

Toggl Track is a great timer. But billing clients, managing retainers, approving timesheets and running projects means paying for a second tool. TrackingTime does all four in one workspace, for less.

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why switch

Why teams switch from Toggl Track to TrackingTime.

Toggl earns its place as a timer. But there's a point where a growing team runs into what it doesn't do, and that's usually where the switch to TrackingTime starts. It tends to start at the sixth teammate. Toggl's free plan caps out at five users, so growth forces an upgrade before the team even needs anything new. TrackingTime's free plan has no such ceiling, unlimited users, unlimited projects, so the trigger to pay ends up being a real need, not a headcount.

And when that upgrade does happen, it's cheaper at every step: TrackingTime starts at $4.50 a month against Toggl's $9, and even the top plan, with SSO and audit logs, comes in at $12 against Toggl's $18 Premium. The bigger gap isn't the price, though, it's what the paid plans actually include. Toggl gives you invoicing, rates and profitability, same as TrackingTime. But project retainers and expense tracking don't exist in Toggl at all, so agencies that bill on retainer end up bolting on a second tool just to close that gap.

The same is true for the work itself. Toggl stops at projects and sub-projects. TrackingTime adds a board, a timeline, a company-wide view, task comments, files and custom fields, so the team's actual work lives next to the hours, not in a separate app. And once the month closes, TrackingTime keeps going where Toggl stops: time cards, PTO with accrual, holidays and a full approval workflow, plus unlimited client users so the people outside the team can see it too.

beyond the timer

The layer that turns tracked hours into profitability.

A timer tracks hours. Retainers, expense tracking, approvals and policy-based time off decide what happens next, some locked to a top plan, some missing entirely.

Toggl

  • Billable rates, invoicing and hours tracked
  • Profitability & margins only on the $18 Premium plan
  • No project retainers or expense tracking, at any price

TrackingTime

  • Billable rates, invoicing, hours tracked and profitability included
  • Project retainers and expense tracking included
  • Profitability included from Pro, not locked to the top-tier plan

A profitability number is only as complete as what feeds it, and retainers and expenses are two of the costs most likely to go untracked.

TrackingTime vs Toggl Track

Pricing

Across every tier, TrackingTime costs less for more. Free means free for everyone, not just the first five. The entry plan is half of Toggl’s. The top plan is $12, still under Toggl’s $18 Premium. You don’t trade budget for capability.

TrackingTimeToggl Track
Free$0, unlimited users & projects$0, capped at 5 users
Entry paidStarter $4.50 (annual)Starter $9 (annual)
MidPro $6.75 (annual)—
AdvancedPro Plus $8.50 (annual)Premium $18 (annual)
TopBusiness $12 (annual)Enterprise, custom

TrackingTime vs Toggl Track

Time tracking

The tracking experience doesn’t change. One-click and manual tracking, AutoTrack, browser and app integrations, calendar sync, reminders, and the same no-surveillance stance you already trust.

TrackingTimeToggl Track
One-click & manual time tracking✅✅
Automatic tracking (AutoTrack)✅✅
Browser extension & app integrations✅✅
Calendar sync (Google & Outlook)✅✅
Reminders & idle detection✅✅
No screenshots / no surveillance✅✅

TrackingTime vs Toggl Track

Billing, rates & profitability

Both tools handle billable rates, invoicing and profitability. TrackingTime goes two steps further with project retainers and expense tracking, neither of which exists in Toggl. For teams that bill on retainer or reinvoice costs to clients, that gap is the whole reason to switch.

TrackingTimeToggl Track
Billable & non-billable hours✅✅
Billable rates (project / task / user)✅✅
Invoicing✅✅ Premium
Profitability & margins✅✅
Project retainers✅✅
Expense tracking✅✅

TrackingTime vs Toggl Track

Project & task management

Toggl organizes work as projects and sub-projects. TrackingTime is an actual project management surface: a board, a project timeline, a company-wide view of every project, task comments, files and custom fields, with native time tracking in the same place. If your work is organized as projects with tasks, TrackingTime replaces both Toggl and a separate PM tool.

TrackingTimeToggl Track
Tasks & assignments✅Partial
Board / Kanban view✅❌
Project timeline view✅❌
Company-wide project timeline✅❌
Task comments, to-dos & files✅❌
Custom fields✅❌

TrackingTime vs Toggl Track

HR, approvals & client access

Beyond tracking, TrackingTime doubles as a lightweight HR back office: time cards, PTO with accrual, holidays and a full timesheet approval workflow, plus unlimited external client users so clients can log into their own reports. Toggl offers basic time off, approvals only on Premium, and no client login at all.

TrackingTimeToggl Track
Time cards✅❌
PTO / time off + policies✅✅ Basic
Time off with accrual✅❌
Timesheet approval workflow✅✅ Premium
Unlimited client users✅❌
Unlimited free viewers✅❌

TrackingTime vs Toggl Track

Enterprise & security

TrackingTime delivers enterprise governance on its $12 Business plan: SSO, audit logs, advanced roles and a 99.9% SLA. Toggl asks $18 Premium for most of the same, and the SLA only at Enterprise. Security and compliance don’t require an enterprise contract here.

TrackingTimeToggl Track
SSO (Azure AD / Google)✅ ($12 Business)✅ ($18 Premium)
Audit logs✅ ($12 Business)✅ ($18 Premium)
Roles & advanced permissions✅✅ ($18 Premium)
99.9% SLA & GDPR DPA✅ ($12 Business)✅ (Enterprise)

Honest take

When Toggl might still be the better fit.

We’d rather be honest than oversell. Here’s where Toggl still has the edge.

A polished personal timer

Toggl’s utilization reports, chart customization and Pomodoro extras are strong, and if reporting depth is the whole job, it holds up well on its own.

Deep tool integrations

Native Jira and Salesforce sync, plus a larger integration catalog. If your stack already leans on those, switching means rebuilding connections you don’t have to rebuild today.

The most adopted name

Toggl has more users, more community tutorials and more third-party guides. That familiarity has real value for teams that want the safest, most documented choice.

Our company has had a fantastic experience with TrackingTime. We would recommend to anyone looking for an easy to use time tracking experience.


5 / 5

We've been using TrackingTime in our company and it's made a huge difference. The customer support is outstanding, quick, helpful, and genuinely interested in solving issues.


5 / 5

Awesome. There are a lot of tech internal features to be improved, such as data storage and sharing access, but it's great in general.


5 / 5

This app is a lifesaver! With TrackingTime, I can easily set project timelines and track my team's progress. The ability to create detailed timesheets and business reports for clients is a game-changer.


4.5 / 5

TrackingTime was incredibly convenient to use; its simple design made it accessible to anyone. The features were outstanding and the reports provided invaluable insights into my own productivity.


5 / 5

TrackingTime keeps my team and projects on track. Saves us hours of headaches and facilitates working remotely. Top notch.


4.3 / 5

Works really well to track project hours


5 / 5

Unmatched Tool for Time and Task Progress Tracking


5 / 5

One of the best time tracking app I've been using


4.5 / 5

Seamless Linear Integration and Easy to Use


5 / 5

TESTIMONIALS

Trusted by all kinds of teams

4.7/5 on G2 · 117 verified reviews · Recognized every season as High Performer and Momentum Leader in Project Management, Time Tracking, and Time & Attendance.

Switch from Toggl
to do more than track time.

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Import your existing time entries. Invite your whole team, no seat cap on the free plan. Keep tracking the way you already do.

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FAQ

Frequently Asked Questions

Get answers to all your questions about our service and plans.

Is TrackingTime really a Toggl alternative?

Yes. TrackingTime covers everything Toggl does for time tracking: one-click timers, automatic tracking, calendar sync, billable rates and reporting, with the same no-surveillance approach. It adds invoicing, retainers, expenses, approvals, PTO and built-in project management on top.

Does TrackingTime track screenshots or monitor employees?

No. Like Toggl, TrackingTime is privacy-first by design: no screenshots, no keystroke logging, no surveillance. You get reliable visibility built on data your team provides, not data taken from them.

What’s the single biggest difference between TrackingTime and Toggl?

Toggl is a timer. TrackingTime is the layer that connects that same hour to billing, retainers, approvals and client reporting, without a second tool.

Is TrackingTime cheaper than Toggl?

At every level. TrackingTime’s entry paid plan is $4.50/user/mo vs Toggl’s $9, and its top self-serve plan ($12, with SSO and audit logs) costs less than Toggl’s $18 Premium tier. The free plan has no user cap, while Toggl’s caps you at five.

Do I need a credit card to start on the free plan?

No. TrackingTime’s free plan is available for unlimited users with no credit card required. Add a card only when you upgrade.

Can TrackingTime replace both Toggl and my project management tool?

For teams whose work is organized as projects and tasks, yes. TrackingTime includes a board, timeline, company-wide project view, task comments and files, with native tracking in the same place. If your team lives in Jira, Asana, ClickUp or Monday, TrackingTime also works as the time-and-cost layer on top via integration.

How do I move my data from Toggl?

You can import your time entries and set up projects and clients in minutes. Invite your full team on the free plan first, then upgrade only when you need billing, approvals or enterprise controls.