BILLING SOFTWARE FOR COMPANIES THAT BILL BY THE HOUR
Billing software that turns tracked hours into retainer usage, expenses, and invoices ready to send, without last-minute reconciliation.
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Updated in real time as the team logs hours, no spreadsheet required to know what's left.
Registered alongside hours, so every project shows its full cost, not just the time.
Visible while the project is running, not just when it closes.
1. Every hour logged already carries its cost and its place in the retainer.
2. Nothing reaches an invoice without a manager’s sign-off first.
3. The invoice reflects everything the project actually cost, not just the time.
4. What goes out matches what actually happened on the project.
Nothing changes about how the team logs time, but every hour now does more work behind the scenes. Team logs hours against the project as usual. Retainer consumption updates automatically, no separate entry. Rates convert hours into cost and revenue in real time.
Costs that never fit into a timesheet get their own place, right on the project they belong to. Costs beyond hours, subcontractors, licenses, travel, get logged against the same project. Each expense is marked billable or internal. Expenses join approved hours to complete the project’s real cost.
Before any number moves toward billing, it passes through the same approval workflow already in place. Hours go through the approval workflow before they count toward billing. Managers confirm accuracy before numbers move downstream. Approved hours lock in place, ready for the next step.
By the time a project reaches this step, there’s nothing left to calculate. Approved hours and billable expenses combine into invoices ready to send. Retainer consumption and margin are already visible before invoices go out. Nothing needs to be recalculated or reconciled manually.
period report · periods · billing
The same numbers, whether you’re checking a report, a period, or an invoice.
The current period's numbers, worked hours, revenue, cost, profit, and expenses, all in one screen.
Every past period side by side, worked vs. estimated, cost, and margin, the trend a renewal conversation should start from.
Approved hours and billable expenses consolidate automatically into an invoice draft, ready to export as PDF or CSV.
the payoff
What changes once retainers, expenses, and hours share the same numbers.
The team sees consumption before the block runs out, with enough time to adjust scope or talk to the client.
Billable costs get logged as they happen, so nothing gets left off the invoice.
Cost and revenue update as the project runs, not just after it closes.
Real consumption history replaces estimates when it’s time to renew or negotiate.
agencies · pms · finance
Retainers, expenses, and margin, read differently depending on who’s asking.
Running multiple retainers at once, need a single view instead of checking each client's block manually.
Need to know what's left to bill and what's left to spend on each project, without asking someone else or pulling a separate report to find out.
Reconciling hours, expenses, and invoices without pulling from three different tools.
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