Project profitability software for all contract models
TrackingTime gives agencies visibility over retainer hours, project costs, and expenses while the project is still running.
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There's a familiar moment in agency work: a retainer runs over without anyone noticing until the month is already closed, a fixed fee project looks healthy until someone finally sits down and adds up every hour, or an expense goes unlogged for weeks until it turns up, unexplained, on the client's invoice.
Each one is the kind of problem that only shows up in hindsight, once the numbers are already locked in.
TrackingTime catches blind spots while the project is still open, before they turn into lost margin.
Retainer lifecycle
There’s enough time to act on each one, adjust scope, shift priorities, or walk into renewal with proof, before it’s too late to matter.
The overrun gets caught with enough runway to still do something about it.
A client who feels the full value of what they paid for renews without hesitation.
Renewals get negotiated with real evidence behind every number.
client transparency
One link, updated automatically, no account or status meeting required.
The client watches the same consumption numbers throughout the period, so the invoice just confirms what they already saw.
The client can point to exactly what the block delivered when it's time to renew, backed by real data.
The client checks progress on their own schedule, right from the shared link, any time a question comes up.
Costs & margin
Every hour carries two numbers: what it’s billed at, and what it actually costs. The gap between them is your margin, and it updates as work gets logged, whatever the contract calls for.
EXPENSES & INVOICING
Every expense sits next to the hours as work happens, so cost stays accurate. Once hours and expenses are approved, the invoice draft builds itself from that same record.
the payoff
What changes once retainers, expenses, and hours share the same numbers.
Consumption is visible before the block runs out, with enough time to adjust scope or talk to the client.
Billable costs get logged as they happen, so nothing gets left off the invoice.
Cost and revenue update as the project runs, not just after it closes.
Real consumption history replaces estimates when it’s time to renew or negotiate.
who is it for?
Fixed fee, hourly, retainer. Many companies run more than one at the same time, sometimes with the same client.
Several clients running at once, one dashboard instead of checking each block by hand.
→ For instance, an agency running twelve retainers in parallel moved all clients into the same workspace and closed out its first month with zero surprises at renewal.
Constant overrun risk on long projects, caught with a preventive alert before the block runs out.
→ In one case, a consultant firm on a fixed-hour agreement caught a block running hot with weeks to spare, and closed under budget.
Fixed fee, hourly, and retainer projects running in the same workspace.
→ One creative agency ran fixed fee, hourly, and retainer work, and the same dashboard flagged an overrun on one and a low retainer on another.
INTEGRATIONS
TrackingTime lives where work happens. Add a timer to Asana, Jira, Notion, Monday, ClickUp, Microsoft Teams, Slack, and 60+ more — your team tracks without switching tabs.
TESTIMONIALS
4.7/5 on G2 · 117 verified reviews · Recognized every season as High Performer and Momentum Leader in Project Management, Time Tracking, and Time & Attendance.
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