free time card calculator

Calculate Employee Work Hours and Overtime

A free, user-friendly tool for tracking, calculating, and managing employee work hours. Ideal for individuals, teams, or small businesses who need a fast and accurate way to log time and improve payroll accuracy.

Try Time Card Software for Free!

TIME CARD CALCULATOR

How to Use the Time Card Calculator in 3 Simple Steps

Our time card calculator goes beyond basic math. Track employee work hours, breaks, and overtime automatically—no spreadsheets required. Get total hours worked, ensure payroll accuracy, and stay compliant with labor laws in minutes.

1

Enter Work and Break Times

Use the table to input your start time, end time, and unpaid break duration for each day. The calculator supports multiple days, so you can enter a full workweek at once.

2

Review Total Hours and Overtime

The calculator will automatically compute total hours worked per day and flag any overtime based on standard thresholds. Totals appear at the far right of each row and are summed at the bottom.

3

Download Your Data as a PDF

Once complete, click “Get PDF” to download your time cards as a PDF. This makes it easy to send to payroll or keep for your records.

time card calculator

Why Use a Time Card Calculator

Stop guessing employee hours or juggling messy spreadsheets. Our time card calculator is built to simplify time tracking and boost business productivity.

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Track Employee Work Hours

Log daily clock-in/out times, break durations, and total hours worked. Get automatic daily and weekly summaries to reduce manual effort.

Overtime & Break Compliance

Built-in logic ensures compliance with labor laws by calculating overtime and enforcing break policies as per standards.

Export & Integration Options

Export timesheets as PDF files—perfect for sharing or saving for payroll and compliance records.

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Mobile & Cloud Access

Use the tool anytime, anywhere. It’s accessible via mobile and stores your data safely in the cloud (if enabled).

TRACK EMPLOYEE WORK HOURS

Why Choose Our Time Card Calculator?

Designed for accuracy, speed, and simplicity, our time card calculator helps small businesses track employee hours, breaks, and overtime without the hassle of spreadsheets. Whether you're managing payroll, staying compliant, or saving time, this tool does the heavy lifting for you.

Save Time and Reduce Errors

Manual timesheet calculations are prone to human error—especially when tracking multiple employees or long shifts. Our time card calculator eliminates the guesswork: just input the work hours and breaks, and we’ll automatically total daily and weekly hours, minimizing mistakes and saving valuable time every pay period.

  • Automates time math for accurate payroll
  • Ideal for handling weekly timesheets
  • Prevents overpayment due to miscalculations

Boost Payroll Accuracy

Inaccurate time records lead to incorrect pay, disputes, and compliance issues. Our calculator is designed to ensure you’re only paying for actual hours worked. It calculates overtime correctly based on your selected thresholds and accounts for unpaid breaks, helping you maintain consistent and fair payroll processing.

  • Calculates regular hours vs. overtime
  • Improves payroll accuracy for hourly workers
  • Helps prevent underpayments and payroll disputes

Access It Anywhere, Anytime

No software to install. No training needed. Whether you’re on a laptop in the office or using your phone in the field, our browser-based time card calculator is always ready. It works seamlessly on any device, allowing business owners, managers, or employees to calculate time wherever they are.

  • 100% cloud-based with mobile compatibility
  • Perfect for remote teams or field workers
  • No sign-up or login required—completely free

time card calculator vs software

Compare the Best Time Tracking Options for Your Business

Not sure if a free calculator is enough? See how our full-featured time tracking software compares to basic calculators, and decide which tool fits your business needs best.

Time Card Calculator

  • Free to use
  • No login required
  • Quick calculations
  • Real-time tracking
  • Employee scheduling

Time Card Software

  • Time tracking by task & project
  • Team collaboration
  • Automated reports
  • Payroll & invoicing integrations
  • Real-time dashboards

calculate work hours with breaks

Accurate and Compliant Employee Time Cards

Manual timekeeping leaves room for error—and compliance risks. Our platform offers accurate, real-time tracking of work hours and breaks. Review detailed employee reports, automate approvals, and maintain compliance with FLSA and local labor laws.

Automatic

We automatically generate time cards based on time entries

Reminders

We send email reminders to always keep user's time cards complete

Auto-submit

We send an email to admins with pending approval time cards

All-In-One Solution for Efficient Teams

TrackingTime’s Pricing Plans: Flexible and Affordable

TrackingTime’s pricing is structured to fit a variety of team needs. From startups to enterprises, our plans are designed to offer flexibility, functionality, and affordability.

STARTER time cards icon

All-in-one task management and time reporting for unlimited users. Includes AutoTrack, work schedules, and unlimited projects to help your team stay organized, collaborate, and report time with ease.

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Manage attendance, customize data, sync calendars, analyze profit and costs. Gain full control over time tracking and budgeting with powerful features like calendar integrations, custom roles, and detailed timesheet audits.

most popular

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Secure, scalable operations with SSO, audit logs, and concierge onboarding. Streamline enterprise workflows with guaranteed uptime, custom compliance terms, and expert-led onboarding for large teams.

Try the only free time tracker built for growing teams—unlimited users, unlimited tasks, and no hidden costs.

  • This app is a lifesaver! With TrackingTime, I can easily set project timelines and track my team's progress. The ability to create detailed timesheets and business reports for clients is a game-changer.

    on nachonacho.com

  • TrackingTime was incredibly convenient to use; its simple design made it accessible to anyone. The features were outstanding and the reports provided invaluable insights into my own productivity.

    on capterra.com

  • TrackingTime keeps my team and projects on track. Saves us hours of headaches and facilitates working remotely. Top notch.

    on nachonacho.com

TESTIMONIALS - GREAT REVIEWS

Trusted by All Kinds of Clients

We believe that our clients' success is our success, and we are committed to doing everything we can to help them achieve their goals. We're proud to assist them with their daily struggles to improve their workdays, and we appreciate their positive feedback.

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Track Time, Not People

Unlimited users,
even on our free plan!

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Unleash team productivity with automatic time tracking

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FAQ

Frequently Asked Questions

Get answers to all your questions about our service and plans.

How do I calculate employee work hours manually?

Subtract the start time from the end time and deduct any unpaid break time. Repeat this process for each workday, then total the hours for the week. Our time card calculator automates these steps to eliminate human error.

Can I track multiple shifts per day?

Yes. You can enter separate in/out times for split shifts or multiple work periods within the same day, and the calculator will sum the total hours accurately.

Does the calculator account for break time?

Yes. You can manually enter unpaid break durations, and the calculator will subtract that time from the total hours worked each day.

What’s the difference between hours worked and hours paid?

Hours worked refer to the total time an employee is on duty, while hours paid may exclude unpaid breaks or include overtime pay, depending on your company’s policies.

Can I use this time card calculator for payroll processing?

Yes. Once you’ve calculated regular and overtime hours, you can export the results to a PDF format for use in your payroll system.

Is this calculator compliant with FLSA regulations?

It helps with FLSA compliance by accurately tracking hours and breaks, but for full legal compliance, especially with complex rules, we recommend pairing it with our full-featured time tracking software.

Can I export the data for audits or recordkeeping?

Yes. You can export time card data as a PDF file, which is useful for payroll audits, HR compliance, and record retention.

Do I need to download anything to use the calculator?

No. The calculator runs entirely in your browser with no installation or sign-up required, making it fast and hassle-free.

Can I use this on mobile devices?

Yes. Our time card calculator is fully responsive and works seamlessly on smartphones and tablets, as well as desktops.

Is this calculator really free?

Yes, it’s 100% free to use with no trial period, no hidden costs, and no login requirements.

What’s the difference between a time card calculator and time card software?

The time card calculator allows for manual entry of work hours, breaks, and overtime to generate totals quickly. Time card software offers automated time tracking, employee scheduling, approval workflows, detailed reporting, and payroll integration—making it ideal for managing teams and ensuring compliance at scale.