Handling a project will be all too easy if you only have a handful of tasks and people to handle. However, as the tasks grow and undergo certain processes with different people involved, handling a project can be tricky. This is where project time tracking comes in. Project time tracking will help you streamline processes so you’ll know what tasks are precedent to another. And helping you prioritize one over the other. This also helps you mitigate risks, identify blockers and fix them, and meet deadlines. This means, moving the team and the project in the right direction.

Why is Goal Alignment so Important in Project Time Tracking?

When it’s clear to everybody what the goals are, it ensures that the deliverables are right. And with the best real value for the project. Simply said, Simply said, execute a proper plan to achieve these defined goals. On the other hand, if everybody works out without the goals in mind, the project will have poor focus and vague objectives. 

If you want to effortlessly keep tabs on your project’s progress and boost efficiency, TrackingTime’s Project Management Tracker is your go-to solution. Setting it up is a breeze, freeing you from the hassle of manual tracking. Enjoy the advantage of real-time insights, ensuring you stay on top of project timelines effortlessly. With this tool, you not only save time but also make informed decisions for successful project delivery. Take the leap towards streamlined project management, witness the positive outcomes, and optimize your workflow.

Imagine running a digital marketing campaign without the team knowing the ultimate goal – chaos, right? Project time tracking helps break down projects into manageable tasks, ensuring each team member understands their role. Putting the project into smaller tasks keeps the team members on a clear objective of their efforts. And allows the team leader to identify risks and issues clearly and manage them promptly.

project time tracking

1. Makes Room for Effective Resource Allocation

Project time tracking allows the team leader and members to gauge workloads. Identifying who and what resources are involved in accomplishing tasks. 

resources and tasks by user

After breaking down the project into tasks, the team leader can now define what resources they need for each task in the process. The biggest resource a team leader has is his members.

With project time tracking in place, team members with the appropriate skill set what they need to accomplish certain tasks. And delegate with the right tasks at the right time. With this proper expectations in output can be set. This also allows the team leader to see if the timeframe is appropriate for the member working on it. Or how many people they need to handle the workload with a deadline set, setting reasonable expectations and milestones for the stakeholders and the team.  With project time tracking, resources are in place when and where you need them to be. 

Client Study: E-Commerce

Say your client is an eCommerce store owner. And you asked to manage it and scale its sales. Then you need to tap third-party teams like an SEO agency to work on content optimization. And web designers to optimize the store. Knowing these ahead will mean you’ll tap on the right people when you need them. Additionally, by pairing up the task and member, they will time allocate other resources like tools and machinery to prevent delays. 

Client Study: Amazon Store

If your client owns an Amazon store and hires you to manage it, getting a listing optimization tool and product inventory software when you’re in the scaling phase will help streamline your work process. You can also monitor phases. And identify the most demanding periods needing more workforce and tools so you can prepare everything in advance. Or plan who to pull out from what task to support the need for these more demanding phases. With everything worked out efficiently, you can avoid unnecessary expenses by optimizing a process that allows for the best quality or quantity output at the lowest cost. 

Deadline will be achievable and expectations will be reasonable. Everybody is happy. 

2. Allows for Monitoring of Project Status in Real-Time

With project time tracking, they define tasks so members can log progress. And update the team lead, contingent team members dependent on a prior task, and other stakeholders. 

Also, with employee tracking, you won’t need to micromanage your teams. There won’t be a need to interrupt members to ask for updates. And everybody can focus on working on their respective tasks. You can easily get a clear picture of what’s getting done in real-time even if you’re handling a digital workplace

Project time tracking allows the team to be more proactive and deal with issues or bottlenecks as soon as they arise. They can easily spot and correct if tasks are deviating from their pattern. Or the project is stuck on a phase. 

Client Study: Content Creation Team

If you’re leading a content creation team with the stakeholder asking for an in-depth guide incorporated with a review section and video content, project time tracking will let you see which part of the content is already done and what you should focus on next. Project time tracking doesn’t just track task progress. It also allows for efficient reporting so stakeholders can have a detailed report ready anytime they need it. 

timesheets

With this, team members can show and prove to the client or stakeholders their trust with the project. Paving the way for a strong relationship between all those involved. Project time tracking promotes transparency. For the team to work on any issue immediately and for the stakeholders to know everything is working out according to what they agreed upon.

3. Improves the Consistency of Internal Communication

Collaboration can be challenging especially if the team members are working remotely from each other. But with project time tracking, internal communication for people not in the same place is not a roadblock anymore. With tasks already defined, they can tag team members on the tasks they’ll work on. And immediately see who they will be working with. They also see other tasks dependent on theirs and see their assignees. 

Client Study: Service Stores

If your client owns a printing service like Mixam and your work is to market it and use PPC management services, the common bottleneck is when the raw resources run out. So you also have to work with the procurement and the production team to ensure you’re marketing a product that’s readily available for those who opt into it. The same is true again for eCommerce stores. Internal communication helps not just within one department but across different departments of the same organization. For an eCommerce store that provides mannequins, internal communication is crucial to ensure ordered goods are on hand.

This transparency will ensure accountability. And make it easy for everybody to know who to work with or get in touch with about certain tasks. Thus reducing the complexity of the project collaboration to finish tasks. 

Thanks to team synergy, demanding tasks will get immediate support from other team members who are capable of helping out. By optimizing collaboration, the project will be much more efficient and successful. 

4. Project Time Tracking Increases Productivity

As they define tasks, assign members, and allocate resources, they can avoid unnecessary delays in productivity. So the projects will run smoothly and on time. 

Using project time tracking will allow members to see the whole project cycle. And help realize the urgency of the completion of their respective tasks. 

The team often fractures and tasks duplicate while they miss out on other tasks. By not using resources to the best extent, the team fails to meet deadlines, producing a mediocre output. 

If your team handles content creation for a review website like Medical Alert Buyers Guide, project time tracking ensures no two team members are working on the same product. And thus avoid task duplication. 

Project time tracking allows for efficient planning. And with efficient planning, everything will be in place. Keeping issues at a minimum and allowing them to address them quickly if ever they arise. With it, they won’t waste resources, and they’ll anticipate and plan on risks. Projects won’t fail, and the team together with clients and stakeholders will be happy. 

5. Allows Team Leaders to Make Better Decisions

As the saying goes, “if you fail to plan, you plan to fail”. Project time tracking allows you to avoid project failure through wrong decisions made. 

Project time tracking entails planning and allows real-time monitoring. Planning allows the decision-makers to see any potential risk early on and plan for solutions if ever they do arise. This way, they won’t suffer delays. 

Real-time monitoring will also allow the team leaders to see if certain tasks are at risk of failing. To meet deadlines so support and resources they’ll need can be available to allow the task to finish on time. A task finished on time means the dependent task can also start on time. 

Client Study: Product Development

Say your team is developing a new product like Gili Sports would do to cater to more markets. Ensuring research phases start on time will ensure the design creation and production of new boards will start on time as well. 

Project time tracking allows you to see clear records of progress. So you can manage any potential risks wisely and on time. You’ll also be able to decide what to prioritize. And what can cause the biggest risks so you can work on it before it jeopardizes the whole process. 

Lastly, the decisions made will be based on reports and real-time monitoring, meaning decisions are smarter because they are data-driven. This also means there’s no need to delay making decisions because they already made available the deciding factors. 

6. Improves Client Satisfaction

If the project progresses on time and meets the deadline, clients and stakeholders will be pleased. 

Keep in mind that this is delivered on time, no delay occurred, and so you can assure quality, adding to the clients’ or the stakeholders’ satisfaction. 

Additionally, when they are given access to the project tracker or provided with a progress report, they can see how the goals are achieved and the project nearing completion by the day. 

It’s like a report card you provide for them. You give them the status and progress and they see the performance and if everything’s going as expected, they’ll trust the team more to handle succeeding projects. 

Additionally, this satisfaction they experience from your team will even move them to recommend your organization or group to other potential clients. You get free marketing for the satisfaction you provide, saving you funds on marketing efforts. 

7. Project Time Tracking Helps You Stay on Budget

When they delegate everything properly, they can use resources at their best and avoid delays. This way, the budget set for the project will be enough to get to the output expected. 

Without project time tracking, they will manage resources unwisely, wasting funds that will need to contact stakeholders again for an increase in budget. 

An example we will take here again is if your team is tapped to handle creation for a review content like reviewing growth hacking tools

Most software you can try for free but some you need to pay for. If you don’t research ahead what you try for free and what you have to pay for, you’ll go above your estimated budget. 

Project time tracking will allow you to plan for research in advance to know the software that entails costs. 

Often if this is the case, the client will be disappointed and you won’t build trust enough for them to trust you for future projects and referrals.  

Investing in a project time tracking tool can seem unnecessary, but when you spend on it and see how it streamlines everything for an efficient and quality output that saves you from budget shortages, you’ll realize it was all worth it. 

Project Time Tracking Is Essential in Team Success

Project time tracking helps from defining goals to monitoring tasks and allocating resources, controlling risks, and to keeping everything within the budget and allotted time frame. 

Decisions will be better, you’ll end up on budget, and stakeholders will be happy. With this, you can build a relationship allowing you to work on more projects for them and their network.

Overall, by investing in this efficient-centered project tool, you’ll be able to scale your business as you help more and more stakeholders grow their businesses. 


About the author:

Burkhard Berger is the founder of Novum. You can follow him on his journey from 0 to 100,000 monthly visitors on novumhq.com. His articles include some of the best growth hacking strategies and digital scaling tactics that he has learned from his own successes and failures.


FAQs

Why is it important to define goals and tasks in a project?

Defining goals and tasks ensures that deliverables are accurate and provide the best real value for the project.

How does project time tracking contribute to increased productivity?

Project time tracking enables members to see the entire project cycle, emphasizing the urgency of completing their tasks, thus boosting overall productivity.

In what way does project time tracking assist team leaders in making better decisions?

Planning through project time tracking helps leaders identify potential risks early on, allowing them to plan for solutions proactively.