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Spain: Time and attendance tracking now mandatory

In Spain, it’s now mandatory for all companies operating in the country to track their employees’ time and attendance. Here’s all you need to know to ensure compliance with Spain’s new law.

Since May 12, 2019, the Royal Decree-Law that stipulates the obligation of companies to guarantee the daily registration of their employees’ working hours came into force in Spain. This action was put in shape to support the labor rights of workers and, in turn, a key tool to combat job insecurity.

But it is worth emphasizing the main pretensions of this legislative reform, so we will address the issue in greater depth with the intention of answering important questions not only for the employer but for the employee. What does the new law say? And, most importantly, what are the sanctions that can result from its non-compliance?

What the law says

Basically, this new law published in the Official Gazette makes it mandatory for all companies operating in Spain to register the workday of their employees. It indicates that “every company must carry out a registry of its employees” and that companies must archive their employees’ data for a minimum period of four years.

The new legal measure also seeks to ensure compliance with working schedules and to avoid labor abuse and fraud for not paying or compensating overtime. On that same note, the Spanish government will be able to have more vision and control over specific labor affairs.

Harsh penalties

If this obligation is breached, companies can expect harsh penalties. It is a serious infringement that comes with a fine ranging between 625 and 6,250 Euros.

How to stay compliant

To stay compliant with Spain’s new time and attendance tracking law, companies can rely on modern cloud applications like TrackingTime, which are specifically designed for this very purpose.

TrackingTime Timecards gather information directly from your employee’s time entries.

At TrackingTime, we’ve always believed in the importance of tracking time and attendance and it’s at the core of everything we do. For this reason, we welcome the initiative of the Spanish Government to regulate this critical aspect of modern work. After helping thousands of companies around the world to make time tracking a key part of their business workflows, we’re confident, that the new Spanish law will benefit both employers and their employees.

TrackingTime Pace: information at a glance: productivity and attendance.