Time Tracking for Remote Teams
Whether you have full-time employees working remotely, contractors on specific projects, or a mix of both, TrackingTime gives you a single place to see who’s working on what, what it’s costing, and where every project stands. No monitoring software. No end-of-month reconciliation.
THE PROBLEM
Remote work distributes the team. It also distributes their time data across tools, messages, and contracts that were never designed to work together. The consolidated picture only shows up at the end of the month, too late to act on it.
When your team doesn't work from the same place, there's no walkthrough that tells you if things are moving. Hours get logged in different apps, in messages, in spreadsheets, or not at all.
Employees have a payroll cycle. Contractors send invoices. Reconciling both against actual project hours takes manual effort every month, and there's no easy way to verify what was actually worked before you pay.
When part of your team is on salary and part invoices by the hour, the real cost of a project stays unknown until the final invoice arrives. There's no running total, no early warning, and no chance to course-correct before the work is done.
What remote teams need to track
Decentralized teams need more than a timer. They need a system that covers employees and contractors, captures hours automatically, and keeps costs and approvals in one place. These are the six capabilities that make that possible.
See every hour logged by everyone on your team, employees and contractors alike, organized by project, person, or date range. No spreadsheet, no manual aggregation.
Assign a cost rate to each team member regardless of their contract type. We calculate running project cost automatically as hours are logged, so the number is always current.
Add contractors as project collaborators with access restricted to the work you assign them. They track their hours in the same system. You see everything. They see only what’s theirs.
Review and approve hours before closing payroll or approving a contractor invoice. Approved entries are timestamped and locked, so there’s no ambiguity about hours when payment is due.
AutoTrack detects active work and suggests time entries automatically. The browser extension works from inside the tools the team already uses. Adoption is built on convenience, not rules.
Employees log work hours, absences, and time off in the same system where contractors track project hours. One source of truth for the whole team, regardless of contract type.
Time Records
Your employees track time from their browser or mobile app. Your contractors log in as project collaborators. Both appear in the same project timesheets and cost reports. No parallel systems, no manual merging at month end.
Set up an approval step before payroll runs or contractor invoices are paid. You review the hours, approve or request corrections, and close the cycle with a timestamped record.
Set cost rates once and TrackingTime tracks the running cost of every project as work happens. When you open a project, you see what's been spent so far, in real time.
TrackingTime brings your whole team’s time data into one place from the moment it’s recorded. Employees, contractors, and managers all work from the same dataset. Each person sees the level of detail that matches their role.
Filter time entries by project, person, contract type, or period. Employee hours and contractor hours appear together in the same view, sorted and ready for cost calculation or payroll review. You close the month faster because the data is already consolidated at the source.
Review and approve hours by person and period before payroll runs or contractor invoices are paid. Approved entries are timestamped and locked. You pay for verified hours every time, with a record tied to each payment.
See the real cost of every active project updated automatically as hours are logged. Cost rates apply per person regardless of contract type. Spot budget overruns before the project closes, not after the final invoice arrives.
Managers see the full team. Contractors see only their assigned projects. Employees see their own work. Nobody has access to data outside their scope, and you configure visibility per project and per role without a complex permission setup.
Give everyone who needs time data access to the right level of detail. Employees, contractors, and managers all work from the same verified dataset, with visibility scoped to their role.
BEFORE AND AFTER
When a team is spread across locations and contract types, the gap between what’s being worked on and what you can see grows by default. TrackingTime closes that gap without changing how the team works.
who is it for
The fastest-growing agencies and consultancies know their unit economics cold. Time tracking is how they validate that growth is actually profitable — not just busy.
Social proof
High rates from our users confirm that we’re built for teams.
![G2 High Performer Fall 2026 [Task Management, Time & Attendance, Time Tracking, Project Management, Project, Portfolio & Program Management]](https://trackingtime.co/wp-content/uploads/2026/09/ProjectPortfolioProgramManagement_HighPerformer_HighPerformer-1-3.png)
![G2 Regional Leader EMEA Fall 2026 [Time Tracking]](https://trackingtime.co/wp-content/uploads/2026/09/TimeTracking_Leader_EMEA_Leader-1-1.png){kind=tracking}
![G2 High Performer EMEA Fall 2026 [Time & Attendance]](https://trackingtime.co/wp-content/uploads/2026/09/TimeAttendance_HighPerformer_EMEA_HighPerformer-1-1.png)
![G2 High Performer Mid-Market Fall 2026 [Time & Attendance]](https://trackingtime.co/wp-content/uploads/2026/09/TimeAttendance_HighPerformer_Mid-Market_HighPerformer-1-1.png)
![G2 High Performer Small-Business Fall 2026 [Time & Attendance, Time Tracking]](https://trackingtime.co/wp-content/uploads/2026/09/TimeAttendance_HighPerformer_Small-Business_HighPerformer-1-1.png)
OPENSTAX
MOMA
PLAYPASS
SSL
SMARTSHEET
MCI
FAQS
Adoption, surveillance, payroll, and costs.
Contractors are invited as project collaborators and only see the projects you assign to them. They have no access to other projects, other team members’ data, or any workspace settings. You control exactly what each person can see.
Yes. TrackingTime works for any combination. Employees use standard team accounts with time cards, PTO, and work schedules. Contractors use project collaborator access with no exposure to the rest of your workspace. Both appear in the same project reports.
AutoTrack detects active work and suggests time entries automatically, so manual input is minimal. The browser extension works from inside the tools the team already uses like Slack, Notion, Asana, Google Workspace, without requiring a separate app. There’s nothing new to learn.
Team members log hours in their own local time. Reports show entries with their recorded timestamps, and you can filter by date range regardless of where each person is located.
TrackingTime does not capture screenshots, keystrokes, mouse activity, or screen recordings. Team members log their own time. You see what was worked on and how long it took. For remote teams where trust is part of the working relationship, that distinction matters.
That is controlled by roles and permissions. By default, team members see their own hours. Managers and owners see the full picture. You can configure visibility per project and per role.
Employees have timesheets and time cards that feed your payroll process. Contractors have project-level hour logs that you review and approve before their invoices are paid. Both live in the same system but produce separate outputs for your finance workflow.
Yes. The approval workflow lets you review hours by person and period, approve or request corrections, and close the cycle with a timestamped record. Once approved, entries are locked and tied to each payment.
Set a cost rate for each person, employees and contractors alike. TrackingTime calculates the running cost of every project as hours are logged. You can see total cost by project, by person, or by period at any time, before the final invoice arrives.
Yes. Cost rates are optional. If you only need to track hours and see who is working on what, TrackingTime works as a time log with no financial configuration required. You can add rates later when you need cost visibility.
Time tracking for remote teams
No surveillance. No spreadsheets. No end-of-month surprises.
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