Absence Management Software

Manage PTO and Vacations for Hybrid and Remote Employees

Seamlessly manage vacations, sick days, and PTO with TrackingTime’s powerful Time Off feature. Gain full visibility into team availability and simplify absence tracking—right where work happens.

Get started

Unlimited users, even on our free plan.

PTO and Vacation Tracker

Flexible PTO Tracking Built for Hybrid and Remote Teams

Whether you're managing a remote team or an in-office workforce, our all-in-one PTO tracker and vacation tracker lets you automate accruals, streamline approvals, and sync schedules—so your HR team can stop chasing spreadsheets and start focusing on strategy.

Smart PTO Accruals

Automate vacation tracking with custom accrual rules by hours worked, tenure, or monthly rates. Set caps, carryovers, and anniversary resets to match your company’s leave policy without manual intervention.

Self-Service Requests

Empower employees to request PTO, check balances, and view status updates instantly—no HR follow-ups required. Save time and reduce inbox clutter with a centralized employee portal.

Real-Time PTO Balances

Track time-off balances and approvals in real-time. Instantly reflect accruals and deductions after each action so managers and staff always have accurate, up-to-date data.

PTO Management

Smarter PTO Management from Start to Finish

Simplify every aspect of vacation and time-off tracking—automate accruals, streamline approvals, and stay compliant across your entire team.

Automated Accruals

Configure rules for PTO accruals by hours worked, length of service, or monthly flat rates—with support for rollover caps and reset rules.

Employee Portal

Let employees manage time-off independently: view balances, submit requests, and receive updates without emailing HR.

Custom Workflows

Route PTO requests through single or multi-level approvals. Notify stakeholders in real-time to speed up decision-making.

Leave Type Management

Support unlimited leave types—vacation, sick, parental, and more. Apply unique rules for each to ensure compliance and flexibility.

Calendar Sync

Push approved PTO into shared calendars (Google, Outlook, iCal) and scheduling apps for real-time visibility into team availability.

Mobile Access

Approve or request PTO on the go with our mobile app. Ideal for hybrid teams and field workers who need flexibility.

Payroll Integration

Export approved time-off data directly to payroll or HR systems to reduce errors and eliminate duplicate entries.

Audit-Ready Logs

Maintain a full history of every request, approval, and balance change. Stay compliant and simplify audits effortlessly.

What a PTO Tracker Can Do for Your Team’s Absence Management:

A powerful PTO manager isn’t just a tool—it’s a complete absence management solution. The right vacation tracker automates accruals, streamlines approvals, and keeps everyone in sync. Whether you’re tracking vacation days, sick leave, or custom time-off types, a modern time off tracker ensures accurate records, policy compliance, and better planning for the whole team.

With TrackingTime’s PTO tracker and absence management tools, teams gain valuable insights into project progress, optimize time-off planning, and enjoy the flexibility of tracking vacations, sick leave, and work hours online—all in one platform.

Comprehensive Absence Tracking for Every Leave Type

Our PTO tracker manages vacation, sick leave, parental leave, and more with automated accruals, carry-over rules, and custom policies—keeping your time-off data accurate and audit-ready. For companies with distributed teams, we created a global PTO guide with worldwide leave policies.

Explore Global PTO

Streamlined Approvals with Real-Time Updates

From single-manager sign-offs to multi-level approval workflows, our time off tracker automates notifications for both managers and employees. Real-time updates keep absence requests moving quickly, cut down on delays, and maintain policy compliance without endless follow-up emails.

Integration with Calendars, Payroll, and HR Systems

Our PTO tracker connects approved absences to Google, Outlook, or iCal calendars, ensuring visibility across teams. Export vacation and sick leave data directly to payroll and HR systems to eliminate manual entry, reduce pay errors, and keep all tools aligned.

Insights for Better Planning and Productivity

Leverage detailed PTO and absence reports to track usage, forecast accrual liabilities, and spot coverage gaps. These insights help managers improve scheduling, balance workloads, reduce burnout, and keep your vacation tracker data ready for audits at any time.

LEAVE MANAGEMENT

Why Standard Time-Off Trackers are not Enough

See why fast-growing teams choose us over outdated, manual systems. More automation, better compliance, and zero friction.

Standard Vacation Trackers

Manual accruals & outdated balances
Limited leave type customization
No calendar or payroll integration
No real-time updates or mobile access
Compliance gaps & no audit trail

TrackingTime PTO Manager

Automated accruals & real-time balances
Unlimited leave types with custom rules
Calendar, payroll, and HR sync
Mobile requests & approvals anywhere
Full compliance with audit-ready logs

TrackingTime makes absence management simpler, smarter, and fully transparent—without the usual back-and-forth. If you’re looking for a PTO tracker that fits the way modern teams actually work, this is where to start. Try PTO tracking today!

time reports

Leverage Live and Scheduled Shared Reports

Simplify the reporting process with a comprehensive solution to bill clients and report internally to colleagues and partners.

Create Reports

Filter billable hours for the desired period by project, task, user, or client, and group them according to your needs. Export your report in the desired format or directly into an invoice to send to your clients.

Accurate reporting of billable hours.
Group your data to improve the process.
Export professional reports and invoices.

Share Reports

Generate a customized report to share online through a private or public link. Create professional reports with stylish colors, patterns, and charts. Display the latest data available with Live Shared Reports.

Professional and customized reports.
Share online reports with link.
Rely on the latest data available.

Schedule Reports

Automate your reporting process with scheduled shared reports.
Schedule your reports to be sent to clients and collegues automatically to simplify month-end close.

Schedule periodic reports.
Automate client reporting.
Simplify month-end close.

This app is a lifesaver! With TrackingTime, I can easily set project timelines and track my team's progress. The ability to create detailed timesheets and business reports for clients is a game-changer.
Frances F. - Project Manager on nachonacho.com
TrackingTime was incredibly convenient to use; its simple design made it accessible to anyone. The features were outstanding and the reports provided invaluable insights into my own productivity.
Emmanuella - Sonographer on capterra.com
TrackingTime keeps my team and projects on track. Saves us hours of headaches and facilitates working remotely. Top notch.
Anne S. - CEO on nachonacho.com

TESTIMONIALS - GREAT REVIEWS

Trusted by All Kinds of Clients

We believe that our clients' success is our success, and we are committed to doing everything we can to help them achieve their goals. We're proud to assist them with their daily struggles to improve their workdays, and we appreciate their positive feedback.

leave your feedback

FAQ

Frequently Asked Questions

Get answers to all your questions about our service and plans.

What is PTO?

PTO stands for “Paid Time Off” and combines vacation, sick leave, and other personal days into one bank of hours or days employees can use.

How does a PTO tracker work?

A PTO tracker automates leave requests, approvals, and accruals, keeping balances accurate and accessible for employees and managers.

What’s the difference between a PTO tracker and a vacation tracker?

A PTO tracker covers all types of leave—vacation, sick, parental, and more—while a vacation tracker focuses only on vacation days.

How is PTO accrued?

Accrual can be based on hours worked, length of service, or a fixed monthly amount, with optional carry-over limits and expiry rules.

Can PTO policies vary by location?

Yes. With global PTO management, policies can be customized for different countries or regions to meet local labor laws.

What leave types can be tracked?

Vacation, sick leave, personal days, parental leave, jury duty, and any custom leave category you define.

Is PTO data secure?

Modern PTO software uses encryption and secure authentication to protect sensitive employee data.

Who can view PTO balances and requests?

Access is role-based. Employees see their own balances and requests, while managers and HR can view team or company-wide data.

Does the system keep a record for audits?

Yes. An audit trail logs all requests, approvals, changes, and balance adjustments to meet compliance requirements.