Leave Management Software

Leave Management Software for PTO & Time Off

A unified leave management system that automates requests, approvals, and accruals—keeping hybrid and remote teams organized and compliant.

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  • absence management software

Smart Requests

Employees submit PTO requests in seconds. Keep approvals synced with team calendars.

Real-Time Balances

Track accruals, remaining days, and leave history with up-to-date, formula-free accuracy.

Policy Compliance

Apply leave rules and approval flows to maintain consistent and audit-ready records.

TRUSTED BY COMPANIES OF ALL SHAPES AND SIZES

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  • MCI
  • MoMA
  • OpenStax
  • PlayPass
  • Smartsheet

PTO Tracking

Keep Time Off Organized and Transparent

Whether your team works in the office or remotely, our all-in-one PTO and vacation tracker helps you automate accruals, streamline approvals, and sync schedules instantly. Replace spreadsheets with an organized, transparent leave management workflow your team can trust.

Automated Leave Accruals

Automate vacation tracking with custom accrual rules based on hours worked, tenure, or monthly rates. Configure caps, carryovers, and anniversary resets to match your policies without any manual adjustments. Your HR team stays consistent and compliant while employees always see accurate, real-time balances.

Self-Service Requests

Empower employees to request PTO, view balances, and track approval status instantly from a centralized portal. No more inbox clutter or follow-up messages—requests move smoothly through your automated approval flow, giving both managers and employees a predictable, stress-free experience.

Real-Time Leave Balances

Track time-off balances, accruals, and deductions in real time. Every approval, request, or policy update is reflected instantly, so managers and staff always have up-to-date information. With shared visibility, teams plan ahead confidently and avoid scheduling surprises.

HR MANAGEMENT

Leave Management Built for Modern Teams

Streamline every step of your leave process—from submitting requests to syncing schedules. Our leave management software gives HR and managers the tools they need to stay organized, compliant, and prepared for any staffing situation.

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Automated Leave Accruals

Configure accrual rules based on hours worked, tenure, or monthly rates. Support rollover caps, carryovers, and resets automatically to match your company’s time-off policy without manual updates.

Employee Leave Portal

Give employees full independence to manage time off. They can submit requests, view balances, and track approvals instantly—without relying on HR follow-ups.

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Custom Workflows

Define single or multi-level approval flows that reflect your organizational structure. Notify managers instantly and keep every decision documented and consistent.

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Leave Type Management

Create unlimited leave types such as vacation, sick, parental, and unpaid time off. Set distinct rules for each to maintain both policy flexibility and compliance.

Calendar Sync

Sync approved time off to shared calendars (Google, Outlook, iCal) for real-time visibility. Prevent scheduling conflicts and help teams stay coordinated.

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Mobile Access

Manage PTO on the go with full mobile functionality. Ideal for hybrid teams, field workers, and managers who need to stay responsive from anywhere.

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Leave-to-Payroll Sync

Send time-off data directly into payroll or HR systems. Reduce manual entry, eliminate duplicate work, and ensure accurate compensation.

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Audit-Ready Logs

Maintain a complete history of every request, approval, and balance change. Keep your records compliant and simplify audits with organized, reliable documentation.

HR MANAGEMENT INSIGHTS

Build a Complete HR Workflow

Extend your leave management with essential HR features—all in one platform. Explore connected capabilities like attendance, time cards, and timesheets.

Your HR Management Hub

Simplify Payroll Process and Monitor Attendance

Time and Attendance Software

Employee Time Card Software

Employee Timesheet Software

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What Modern Leave Management Software Does for Your Team:

A modern PTO tracker is more than a simple time-off tool—it’s a complete leave management solution. Automate accruals, streamline approvals, and keep policies consistent across your workforce. Whether you manage vacation days, sick leave, parental leave, or custom time-off types, a reliable leave management system ensures accurate records, compliance, and smarter planning for every team.

With TrackingTime’s leave management features, companies gain visibility, simplify scheduling, and manage every leave type using one unified platform.

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Comprehensive Leave Tracking for Every Leave Type

Track vacation, sick leave, personal leave, parental leave, and custom categories with automated accruals, carryovers, and policy rules. Keep all leave data accurate, consistent, and audit-ready across teams and locations.

Explore Global PTO
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Streamlined Approvals with Real-Time Updates

Use single-manager or multi-level approvals with automated notifications for employees and managers. Real-time updates reduce delays, keep workflows organized, and ensure policy-aligned decisions—without follow-up messages.

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Integration with Calendars, Payroll, and HR Systems

Sync approved leave to Google, Outlook, or iCal for instant visibility across schedules. Export leave data directly to payroll and HR tools to prevent errors and align every system with your policies.

More on Calendar Sync
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Insights for Better Planning and Productivity

Use detailed leave and PTO reports to analyze usage, forecast accrual liabilities, and identify coverage gaps. These insights help managers plan workloads, prevent burnout, and keep your organization fully prepared and compliant.

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Achieve more with leave management software built for your team: Whether you need a PTO tracker for vacation and sick leave or a complete solution for every leave type, TrackingTime makes it simple. Automate accruals, streamline approvals, and keep your schedules aligned—all from one platform.

LEAVE MANAGEMENT

Why Basic PTO Trackers Can’t Replace Leave Management Software

See how modern leave management software eliminates manual work, improves compliance, and gives HR teams a smoother, more reliable time-off workflow.

Basic PTO Trackers

  • Manual accruals & outdated balances
  • Limited leave type customization
  • No calendar or payroll integration
  • No real-time updates or mobile access
  • Compliance gaps & no audit trail

Leave Management Software

  • Automated accruals & real-time balances
  • Unlimited leave types with custom rules
  • Calendar, payroll, and HR sync
  • Mobile requests & approvals anywhere
  • Full compliance with audit-ready logs

TrackingTime makes leave management simpler, smarter, and fully transparent—without the usual back-and-forth. If you’re looking for a leave management tool that fits the way modern teams actually work, this is where to start. Try Leave Management Software today!

TEAM LEAVE MANAGEMENT

Leave Management for Hybrid and Remote Teams

Hybrid and distributed teams need clear visibility into schedules, fast approval workflows, and accurate leave balances. These advanced leave management tools help everyone stay aligned, reduce uncertainty, and maintain coverage—no matter where your team works.

PTO Balances

Keep leave balances accurate and accessible for every employee, from anywhere. Real-time accruals and usage history give teams clarity, reduce HR questions, and help managers plan ahead with confidence.

  • Real-time accruals
  • Clear usage history
  • Employee visibility

Approvals

Automate your approval flow to keep decisions consistent and fast. Managers get instant notifications, employees stay updated, and multi-level routing ensures every request follows policy—without slowing work down.

  • Smart notifications
  • Multi-level routing
  • Full audit trail

Team Calendars

See who’s off and when with a clean, centralized calendar designed for distributed teams. Prevent scheduling conflicts, support better workload planning, and give managers full visibility across time zones.

  • Shared time-off view
  • Conflict prevention
  • Better workload planning

GLOBAL PTO

PTO & Leave Policies Around the Globe

Your comprehensive guide to paid time off policies worldwide, categorized by country.

Germany Germany United States United States France France United Kingdom United Kingdom Canada Canada Spain Spain Japan Japan Brazil Brazil Australia Australia India India Italy Italy Netherlands Netherlands Sweden Sweden South Korea South Korea
Explore Global PTO Policies

  • This app is a lifesaver! With TrackingTime, I can easily set project timelines and track my team's progress. The ability to create detailed timesheets and business reports for clients is a game-changer.

    Frances F. - Project Manager on nachonacho.com

  • TrackingTime was incredibly convenient to use; its simple design made it accessible to anyone. The features were outstanding and the reports provided invaluable insights into my own productivity.

    Emmanuella - Sonographer on capterra.com

  • TrackingTime keeps my team and projects on track. Saves us hours of headaches and facilitates working remotely. Top notch.

    Anne S. - CEO on nachonacho.com

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FAQ

Frequently Asked Questions

Get answers to all your questions about our service and plans.

What is leave management?

Leave management is the process of organizing, approving, and tracking employee time off. A leave management system centralizes requests, balances, and policies to keep teams aligned and compliant.

How does leave management software work?

Leave management software automates requests, approvals, and balance calculations. It keeps all leave types organized in one place and gives employees and managers real-time visibility.

What’s the difference between PTO and leave management?

PTO covers paid time off like vacation or sick leave, while leave management includes all leave types, policies, approvals, and reporting. A leave management system handles PTO as part of a broader workflow.

How are leave balances calculated?

Leave balances can accumulate by hours worked, monthly or annual accruals, or tenure-based rules. Leave management software applies your company’s policies automatically, including carryovers and caps.

Can leave policies vary by country or team?

Yes. Leave management systems let you set different policies for each region or employee group to support local requirements and global teams.

What types of leave can be managed?

You can manage vacation, sick leave, personal days, parental leave, holidays, unpaid leave, and any custom leave category defined by your organization.

Is leave management data secure?

Yes. Leave management software uses encrypted storage and secure authentication to protect sensitive employee information such as balances, requests, and approval history.

Who can see leave balances and requests?

Access is role-based. Employees view their own balances and history, while managers and HR can see team or organization-wide data depending on permissions.

Does leave management software keep audit records?

Yes. Every request, approval, balance change, and policy update is stored in an audit trail to maintain compliance and support internal or external reviews.