KEEP UP WITH TEAM AVAILABILITY

Leave Management Software for PTO & Time Off

A unified leave management system that automates requests, approvals, and accruals—keeping hybrid and remote teams organized and compliant.

Get started
  • absence management software

Smart Requests

Employees submit PTO requests in seconds. Keep approvals synced with team calendars.

Real-Time Balances

Track accruals, remaining days, and leave history with up-to-date, formula-free accuracy.

Policy Compliance

Apply leave rules and approval flows to maintain consistent and audit-ready records.

TRUSTED BY TEAMS WORLDWIDE. 60+ INTEGRATIONS. FREE PLAN FOR UNLIMITED USERS.

TRACK TEAM PTO

Keep Time Off Organized and Transparent

Whether your team works in the office or remotely, our all-in-one PTO and vacation tracker helps you automate accruals, streamline approvals, and sync schedules instantly. Replace spreadsheets with an organized, transparent leave management workflow your team can trust.

Automated Leave Accruals

Automate vacation tracking with custom accrual rules based on hours worked, tenure, or monthly rates. Configure caps, carryovers, and anniversary resets to match your policies without any manual adjustments. Your HR team stays consistent and compliant while employees always see accurate, real-time balances.

Self-Service Requests

Empower employees to request PTO, view balances, and track approval status instantly from a centralized portal. No more inbox clutter or follow-up messages—requests move smoothly through your automated approval flow, giving both managers and employees a predictable, stress-free experience.

Real-Time Leave Balances

Track time-off balances, accruals, and deductions in real time. Every approval, request, or policy update is reflected instantly, so managers and staff always have up-to-date information. With shared visibility, teams plan ahead confidently and avoid scheduling surprises.

HR & PEOPLE OPS

Leave Management Built for Modern Teams

Streamline every step of your leave process—from submitting requests to syncing schedules. Our leave management software gives HR and managers the tools they need to stay organized, compliant, and prepared for any staffing situation.

automation icon
Automated Leave Accruals

Configure accrual rules based on hours worked, tenure, or monthly rates. Support rollover caps, carryovers, and resets automatically to match your company’s time-off policy without manual updates.

Employee Leave Portal

Give employees full independence to manage time off. They can submit requests, view balances, and track approvals instantly—without relying on HR follow-ups.

template icon
Custom Workflows

Define single or multi-level approval flows that reflect your organizational structure. Notify managers instantly and keep every decision documented and consistent.

time off icon
Leave Type Management

Create unlimited leave types such as vacation, sick, parental, and unpaid time off. Set distinct rules for each to maintain both policy flexibility and compliance.

Calendar Sync

Sync approved time off to shared calendars (Google, Outlook, iCal) for real-time visibility. Prevent scheduling conflicts and help teams stay coordinated.

mobile icon
Mobile Access

Manage PTO on the go with full mobile functionality. Ideal for hybrid teams, field workers, and managers who need to stay responsive from anywhere.

integration icon
Leave-to-Payroll Sync

Send time-off data directly into payroll or HR systems. Reduce manual entry, eliminate duplicate work, and ensure accurate compensation.

Approvals icon
Audit-Ready Logs

Maintain a complete history of every request, approval, and balance change. Keep your records compliant and simplify audits with organized, reliable documentation.

CONTENT HUB

Build a complete HR workflow

Extend your leave management with essential HR features—all in one platform. Explore connected capabilities like attendance, time cards, and timesheets.

Your HR Management Hub

What Is Paid Time Off? How It Works, Examples, and Policy Template

Simplify Payroll Process and Monitor Attendance

Time and Attendance Software

Employee Time Card Software

Employee Timesheet Software

/

What Modern Leave Management Software Does for Your Team:

A modern PTO tracker is more than a simple time-off tool—it’s a complete leave management solution. Automate accruals, streamline approvals, and keep policies consistent across your workforce. Whether you manage vacation days, sick leave, parental leave, or custom time-off types, a reliable leave management system ensures accurate records, compliance, and smarter planning for every team.

With TrackingTime’s leave management features, companies gain visibility, simplify scheduling, and manage every leave type using one unified platform.

time off icon

Comprehensive Leave Tracking for Every Leave Type

Track vacation, sick leave, personal leave, parental leave, and custom categories with automated accruals, carryovers, and policy rules. Keep all leave data accurate, consistent, and audit-ready across teams and locations.

Explore Global PTO
general icon

Streamlined Approvals with Real-Time Updates

Use single-manager or multi-level approvals with automated notifications for employees and managers. Real-time updates reduce delays, keep workflows organized, and ensure policy-aligned decisions—without follow-up messages.

More on Time-off

Integration with Calendars, Payroll, and HR Systems

Sync approved leave to Google, Outlook, or iCal for instant visibility across schedules. Export leave data directly to payroll and HR tools to prevent errors and align every system with your policies.

More on Calendar Sync
growth icon

Insights for Better Planning and Productivity

Use detailed leave and PTO reports to analyze usage, forecast accrual liabilities, and identify coverage gaps. These insights help managers plan workloads, prevent burnout, and keep your organization fully prepared and compliant.

More on Reports

Achieve more with leave management software built for your team: Whether you need a PTO tracker for vacation and sick leave or a complete solution for every leave type, TrackingTime makes it simple. Automate accruals, streamline approvals, and keep your schedules aligned—all from one platform.

PTO VS LEAVE MANAGEMENT – WHAT’S THE DIFFERENCE?

Why basic PTO trackers can’t replace Leave Management Software

See how modern leave management software eliminates manual work, improves compliance, and gives HR teams a smoother, more reliable time-off workflow.

Basic PTO Trackers

  • Manual accruals & outdated balances
  • Limited leave type customization
  • No calendar or payroll integration
  • No real-time updates or mobile access
  • Compliance gaps & no audit trail

Leave Management Software

  • Automated accruals & real-time balances
  • Unlimited leave types with custom rules
  • Calendar, payroll, and HR sync
  • Mobile requests & approvals anywhere
  • Full compliance with audit-ready logs

TrackingTime makes leave management simpler, smarter, and fully transparent—without the usual back-and-forth. If you’re looking for a leave management tool that fits the way modern teams actually work, this is where to start. Try Leave Management Software today!

REPORT TEAM ABSENCES

Leave Management reports for teams

Hybrid and distributed teams need clear visibility into schedules, fast approval workflows, and accurate leave balances. These advanced leave management tools help everyone stay aligned, reduce uncertainty, and maintain coverage—no matter where your team works.

PTO Balances

Keep leave balances accurate and accessible for every employee, from anywhere. Real-time accruals and usage history give teams clarity, reduce HR questions, and help managers plan ahead with confidence.

  • Real-time accruals
  • Clear usage history
  • Employee visibility

Approvals

Automate your approval flow to keep decisions consistent and fast. Managers get instant notifications, employees stay updated, and multi-level routing ensures every request follows policy—without slowing work down.

  • Smart notifications
  • Multi-level routing
  • Full audit trail

Team Calendars

See who’s off and when with a clean, centralized calendar designed for distributed teams. Prevent scheduling conflicts, support better workload planning, and give managers full visibility across time zones.

  • Shared time-off view
  • Conflict prevention
  • Better workload planning

GLOBAL PTO

PTO & leave policies around the globe

Your comprehensive guide to paid time off policies worldwide, categorized by country.

Germany Germany United States France United Kingdom Canada Spain Japan Brazil Australia India Italy Netherlands Netherlands Sweden South Korea
Explore Global PTO Policies

  • This app is a lifesaver! With TrackingTime, I can easily set project timelines and track my team's progress. The ability to create detailed timesheets and business reports for clients is a game-changer.

    on nachonacho.com

  • TrackingTime was incredibly convenient to use; its simple design made it accessible to anyone. The features were outstanding and the reports provided invaluable insights into my own productivity.

    on capterra.com

  • TrackingTime keeps my team and projects on track. Saves us hours of headaches and facilitates working remotely. Top notch.

    on nachonacho.com

TESTIMONIALS

Trusted by all kinds of teams

4.7/5 on G2 · 117 verified reviews · Recognized every season as High Performer and Momentum Leader in Project Management, Time Tracking, and Time & Attendance.

leave your feedback

Software Advice GetApp review Capterra reviews Crozdesk reviews G2 reviews

TIME TRACKING APP

Track time, not people

Free for unlimited users

Get started

Start tracking today. Invite your entire team — no seat limits, no credit card, no time limit on the free plan.

Sign in with Google

FAQ

Frequently Asked Questions

Get answers to all your questions about our service and plans.

What is leave management software?

Leave management software helps teams manage paid time off, sick leave, and other absences through request, approval, and tracking workflows. It centralizes leave data so employees and managers always know availability, balances, and upcoming absences — without relying on email threads or manual spreadsheets.

How does leave management software work?

Employees submit leave requests, managers approve or reject them, and the system updates leave records and balances automatically. TrackingTime also shows approved absences alongside attendance and time card data, so HR has a single, connected view of availability and workforce records.

How does leave management software track PTO balances?

It tracks used and remaining PTO automatically based on configured policy rules. TrackingTime supports time off policies with accrual — meaning balances update as employees earn and use days — so both employees and managers always see accurate, up-to-date balances without manual calculation.

Can leave management software support different leave types and policies?

Yes. TrackingTime supports multiple leave types — including vacation, sick leave, personal days, and unpaid leave — alongside configurable policies for accruals, approvals, and country-specific public holidays. This makes it practical for companies managing teams across different regions with different entitlement rules.

How does leave management software prevent scheduling conflicts?

Shared calendars and team availability views let managers see who is off before approving additional requests. This makes it easier to maintain coverage during busy periods and avoid the last-minute scrambles that come from overlapping absences going unnoticed until it’s too late.

Why is leave visibility important for workforce planning?

Without visibility into upcoming absences, teams underestimate capacity and miss deadlines. TrackingTime connects leave data to attendance and time tracking, so managers can plan workloads with realistic availability in mind — not just nominal headcount.

Does leave management software help with labor law compliance?

Yes. Accurate leave records are a legal requirement in many countries, including EU member states. TrackingTime maintains a documented history of leave requests, approvals, and balances — providing the auditable records HR needs to demonstrate compliance with statutory entitlement and working time regulations.

Can leave management software handle public holidays across multiple countries?

Yes. TrackingTime supports country-specific holiday calendars alongside configurable time off policies, making it practical for companies with employees in multiple regions where public holidays and entitlement rules differ.

Can TrackingTime replace separate PTO and attendance tools?

Yes. TrackingTime combines leave management with attendance tracking, time cards, and time tracking in one platform. Teams can manage availability, run approvals, and maintain work-hour records without switching between disconnected systems or manually reconciling data across tools at the end of each period.

What should I look for in a leave management software alternative?

Look for a tool that supports request and approval workflows, real-time PTO balances, accrual policies, country-specific holidays, shared calendars, and the ability to connect leave data to attendance and payroll processes. TrackingTime covers all of these in a single platform alongside time tracking and project management.