Best Timesheet Software for 2025
If tracking work hours still means chasing spreadsheets and late timesheets, you’re losing more than time — you’re losing clarity. In 2025, teams need more than a stopwatch. They need smart timesheet software that turns hours into insights, automates approvals, and keeps every project on budget.
From freelancers billing by the hour to managers overseeing hybrid teams, the right timesheet app makes it easy to track, analyze, and optimize your workday. We’ve tested the top contenders to find out which tools truly deliver.
💡We evaluated:
- Ease of setup and user experience
- Accuracy of time tracking (manual + automatic)
- Integrations with project management, accounting, and payroll tools
- Reporting and analytics capabilities
- Mobile and offline functionality
- Pricing transparency and scalability
What Is the Best Timesheet Software
Top Timesheet Software
Need a shortlist of trusted tools? Here are seven standout timesheet software options used across industries, each excelling in different areas like automation, billing, remote team support, and scalability. Before choosing a timesheet app, understand what is a timesheet.
TrackingTime
One of the top-rated options is employee timesheet software by TrackingTime. Designed for modern teams, TrackingTime offers structured timesheets, approval workflows, productivity insights, and project tracking across web and mobile. It’s a scalable platform used by freelancers, teams, and businesses with flexible work models.
Clockify
Clockify is a freemium time tracking app that includes weekly timesheet views and exportable reports. While lightweight, it’s widely used by teams looking for simple, scalable solutions.
Paid plans introduce advanced capabilities, which are essential for accurate team management and compliance. While Clockify is often promoted as “free,” its core collaboration and reporting features sit behind the paid tiers — making it more of a freemium solution than a truly free option for teams.
Toggl Track
Toggl Track is a lightweight tracker with manual and timer-based entry. While it doesn’t have traditional HR-style timesheets, many freelancers and small teams use its reports as informal timesheets.
Its reporting suite visualizes time data for insights into efficiency and cost allocation. Toggl Track is particularly strong for those who value flexibility over structure.
Harvest
Harvest combines time tracking, expense management, and invoicing in one tool. It helps businesses bill clients accurately, generate invoices from tracked time, and forecast budgets based on actual project data.
Its real-time overview of hours and costs makes it a great fit for service-based businesses and agencies that rely on accurate client billing.
Paymo
Paymo merges project management and time tracking in a cohesive platform. It includes Kanban boards, Gantt charts, and budget tracking, alongside timesheet capabilities.
It’s ideal for small and mid-sized teams looking for an integrated work management suite.
TimeCamp
TimeCamp focuses on automatic time tracking and timesheet reporting. Offers billable hour tracking, productivity insights, and integrations with project management tools.
TimeCamp provides a robust range of time-tracking and reporting features, but its complex interface can hinder the overall user experience, especially for teams seeking a more intuitive workflow.
MyHours
MyHours focuses on simplicity and task-level precision. Users can track time for specific activities, set hourly rates, and generate detailed client reports.
It provides basic time tracking with structured weekly views, client and project categorization, and reporting tools. Aimed at small teams and consultants.
Hubstaff
Hubstaff includes employee time tracking, timesheet views, and productivity monitoring. It includes options for screenshots, activity rates, and scheduling, making it a robust solution for businesses with mobile or remote employees.
Hubstaff is best for organizations that require visibility into remote work and location-based time logging.
QuickBooks Time
Integrated with QuickBooks, this tool offers time tracking and timesheets geared toward payroll, scheduling, and labor cost reporting.
It’s ideal for field service companies, retail, and construction — any business with hourly staff or multiple job sites that needs accurate, compliant records.
Replicon
Replicon delivers enterprise-grade time tracking and compliance management. It supports multi-currency, multi-location time policies, and integrates with ERP systems like SAP and Salesforce.
It’s designed for large organizations that need governance-ready data, detailed reporting, and automated approval workflows across complex structures.
Compare Top Timesheet Software at a Glance
| Tool | Core Timesheet View | Approval Workflow | Integrations | Best for |
|---|---|---|---|---|
| TrackingTime | ✅ Yes | ✅ Built-in | ✅ Integrates with payroll and invoicing | Hybrid teams, agencies, SMBs |
| Clockify | ✅ Yes | ⚠️ Pro plan only | ⚠️ Limited integrations | Freelancers and startups |
| Harvest | ✅ Yes | ❌ Not supported | ✅ Invoicing only | Small service teams |
| Paymo | ✅ Yes | ✅ Basic approval | ✅ Invoicing + expenses | Creative teams with billing needs |
| TimeCamp | ✅ Yes | ⚠️ Reviewer role only | ✅ Billing support | Project cost management |
| Hubstaff | ✅ Yes | ⚠️ Role-based | ✅ Payroll add-ons | Remote employee oversight |
| Toggl Track | ⚠️ Limited | ❌ Not available | ❌ No direct integration | Simple solo tracking |
| MyHours | ✅ Yes | ⚠️ Manual | ⚠️ Limited export options | Freelancers and consultants |
| Replicon | ✅ Yes | ✅ Advanced | ✅ Full payroll compliance | Enterprises, compliance-focused |
| QuickBooks Time | ✅ Yes | ✅ Manager approvals | ✅ QuickBooks payroll | SMBs needing QuickBooks integration |
Employee Timesheet Software
Companies with hourly staff or shift workers rely on structured timesheet tools to ensure accurate records, compliance, and fair pay. The best software for employee tracking allows for both self-service logging and management oversight.
| Key Features | Best Fit |
|---|---|
| Clock in/out options | HR teams |
| Break and overtime tracking | HR teams |
| Role-based access for managers | Operations managers |
| Approval and audit logs | Retail, logistics, and hospitality businesses |
| Payroll integration | Compliance-driven industries |
Free Timesheet Software
Free timesheet software isn’t just for testing—it’s often the first tool used by freelancers, startups, or small teams to track time, stay accountable, and report on work without the overhead of a paid plan. However, not all free tools are equally functional. Some restrict core features like reporting, integrations, or the number of users and projects.
The best free timesheet software offers real usability—structured time tracking, basic reporting, and project-level visibility—without locking essential features behind a paywall. Below are standout tools that provide strong value at the free tier, and what you can expect from each.
| Tool | Free Plan Includes | Best Fit |
|---|---|---|
| TrackingTime | Unlimited users, tasks & projects | Growing teams |
| Clockify | Unlimited users & projects | Startups & agencies |
| Toggl Track | Basic time tracking | Freelancers & creatives |
| MyHours | 1 user, unlimited projects | Freelancers & consultants |
| TimeCamp | 1 user, time tracking + reporting | Solo professionals |
If you’re part of a growing team or plan to scale, consider whether the tool’s paid plan offers a smooth upgrade path. Free tools often work best as stepping stones to more structured workflows, where timesheet approvals, integrations, and advanced reporting become essential.
👉 TrackingTime offers a generous free tier for unlimited users, including real-time tracking, timesheet export, and task management—making it one of the few options that can support real work without immediate upgrades.
Mobile Timesheet Apps
When work happens outside the office—on job sites, during travel, or at client locations—mobile time tracking ensures accurate logs and real-time access.
| Mobile Features | Use Cases |
|---|---|
| One-tap start/stop | Construction and field teams |
| Offline time tracking | Construction and field teams |
| Push notifications | Remote contractors |
| Location/GPS check-in | Traveling consultants |
| Cross-device sync | Support and maintenance crews |
Why You Need a Timesheet Software in 2025
As businesses shift to hybrid and remote work, time management is more complex than ever.
Modern timesheet tools automate logging, improve transparency, and prevent costly payroll errors.
They also support labor law compliance, performance tracking, and project cost optimization — essential for data-driven decision-making in today’s flexible workplace.
- Manual tracking = lost time and inconsistent data
- Compliance & payroll accuracy matter more than ever
- Better visibility into project hours and costs
- Supports hybrid and remote workflows
Timesheet Software for Freelancers
Freelancers need a tool that’s quick to use, helps track time by client or project, and generates reports for invoices. Flexibility is essential, as most freelancers switch between different types of work daily.
Tools like TrackingTime, MyHours, and Paymo support billable hour tracking, simple reporting, and client-based categorization. Toggl Track is also popular for its ease of use, though it lacks more structured timesheet features like approvals.
Timesheet Software for Teams
Small and mid-sized teams benefit from structured timesheets that allow weekly reviews, manager approvals, and clear project-based reporting. The software should support multiple users, time-off tracking, and real-time updates.
TrackingTime, Clockify (Pro), and TimeCamp offer scalable plans with core team features. For teams with invoicing needs, Harvest and Paymo also work well.
Timesheet Software for Hybrid Teams
Hybrid teams need flexibility—some users log in from an office, others from home or in the field. A good timesheet system here must be cloud-based, mobile-ready, and integrated with project or task tools already in use.
TrackingTime is particularly well-suited for this, with cross-device syncing and integrations with tools like Asana and Trello. Hubstaff and QuickBooks Time also provide mobile-ready tracking and scheduling options, though Hubstaff leans more into activity monitoring.
| Essential Features | Hybrid Use Cases |
|---|---|
| Cloud-based tracking | Agencies with remote creatives |
| Real-time dashboards | Tech startups |
| Calendar/task tool integrations | Internal cross-functional teams |
| Cross-time-zone support | Global freelancers and contractors |
Timesheet Software for Project-Based Billing
Agencies, consultants, and service teams working on multiple client projects need detailed breakdowns of how time is spent—and the ability to invoice accordingly. This means the software must track billable vs. non-billable time, link hours to tasks, and generate export-ready reports.
TrackingTime, Harvest, and Paymo all support project-based time tracking with invoicing workflows. TimeCamp also fits this use case, especially when paired with its productivity insights.
What Makes a Great Timesheet Software?
The best timesheet software does more than log time—it improves workflows, saves administrative hours, and helps teams make better decisions. While needs vary by team type, great tools typically include:
- Accurate time tracking via timers or manual entry
- Flexible approval workflows
- Real-time dashboards and reporting
- Cloud sync across devices
- Integrations with project, billing, and payroll tools
- Scalable plans for teams of all sizes
Choosing the Best Timesheet Software for Your Business
Timesheet software isn’t one-size-fits-all. Freelancers may need a simple, client-tagged timer, while HR managers depend on structured timesheets and approval flows. Agencies want billable hours; field teams need mobile-first access.
The best timesheet software is the one that fits your workflow—and grows with your team. TrackingTime offers an ideal balance of usability, flexibility, and structure. It supports teams of all sizes, from remote-first companies to service-based businesses and creative agencies. Not ready for an app yet? Try free downloadable timesheet templates.
💡If you’re still using spreadsheets or disconnected tools, upgrading to a purpose-built timesheet solution can help you regain control over time, costs, and performance.
