Best Timesheet Software for Modern Teams

Looking for the best timesheet software to streamline time tracking, payroll, and project management? This guide compares top tools and use cases to help you choose the right fit for your business.

Whether you’re managing a remote team, tracking billable hours for clients, or simply trying to make payroll more accurate, choosing the right timesheet software can have a major impact on your operations. But with so many tools available—each designed for different needs—it’s not always clear which one fits best.

This guide walks you through the top timesheet platforms available today, comparing core features, real-world use cases, and team types they serve best. Whether you’re a freelancer, HR manager, or agency lead, you’ll find the information you need to make a confident choice.

What Makes a Great Timesheet Software?

The best timesheet software does more than log time—it improves workflows, saves administrative hours, and helps teams make better decisions. While needs vary by team type, great tools typically include:

• Accurate time tracking via timers or manual entry
• Flexible approval workflows
• Real-time dashboards and reporting
• Cloud sync across devices
• Integrations with project, billing, and payroll tools
• Scalable plans for teams of all sizes

What sets top-performing solutions apart is how well they fit into your existing operations and adapt to the way your team works.

Best Timesheet Software to Consider

Need a shortlist of trusted tools? Here are seven standout timesheet software options used across industries, each excelling in different areas like automation, billing, remote team support, and scalability. Before choosing a timesheet app, understand what is a timesheet.

1. TrackingTime

One of the top-rated options is employee timesheet software by TrackingTime. Designed for modern teams, TrackingTime offers structured timesheets, approval workflows, productivity insights, and project tracking across web and mobile. It’s a scalable platform used by freelancers, teams, and businesses with flexible work models.

2. Clockify

Clockify is a freemium time tracking app that includes weekly timesheet views and exportable reports. While lightweight, it’s widely used by teams looking for simple, scalable solutions.

3. Harvest

Combines time tracking with invoicing and budget tracking. Its timesheet features are straightforward, making it a practical option for small teams or client-based businesses.

4. Paymo

Offers time tracking, task management, and invoicing features within one interface. Includes structured timesheets, approvals, and reporting—well-suited for creative and remote teams.

5. TimeCamp

TimeCamp focuses on automatic time tracking and timesheet reporting. Offers billable hour tracking, productivity insights, and integrations with project management tools.

6. Hubstaff

Hubstaff Includes employee time tracking, timesheet views, and productivity monitoring. Often used by remote-first teams who need visibility into time usage.

7. Toggl Track

Toggl Track is a lightweight tracker with manual and timer-based entry. While it doesn’t have traditional HR-style timesheets, many freelancers and small teams use its reports as informal timesheets.

8. MyHours

Provides basic time tracking with structured weekly views, client and project categorization, and reporting tools. Aimed at small teams and consultants.

9. Replicon

An enterprise-level platform offering advanced timesheet compliance, project costing, and global workforce support. Best suited for large organizations with complex needs.

10. QuickBooks Time

Integrated with QuickBooks, this tool offers time tracking and timesheets geared toward payroll, scheduling, and labor cost reporting.

Employee Timesheet Software

Companies with hourly staff or shift workers rely on structured timesheet tools to ensure accurate records, compliance, and fair pay. The best software for employee tracking allows for both self-service logging and management oversight.

Best Free Timesheet Software

Free timesheet software isn’t just for testing—it’s often the first tool used by freelancers, startups, or small teams to track time, stay accountable, and report on work without the overhead of a paid plan. However, not all free tools are equally functional. Some restrict core features like reporting, integrations, or the number of users and projects.

The best free timesheet software offers real usability—structured time tracking, basic reporting, and project-level visibility—without locking essential features behind a paywall. Below are standout tools that provide strong value at the free tier, and what you can expect from each.

If you’re part of a growing team or plan to scale, consider whether the tool’s paid plan offers a smooth upgrade path. Free tools often work best as stepping stones to more structured workflows, where timesheet approvals, integrations, and advanced reporting become essential.

Best Mobile Timesheet Apps

When work happens outside the office—on job sites, during travel, or at client locations—mobile time tracking ensures accurate logs and real-time access.

Best Timesheet Software for Freelancers

Freelancers need a tool that’s quick to use, helps track time by client or project, and generates reports for invoices. Flexibility is essential, as most freelancers switch between different types of work daily.

Tools like TrackingTime, MyHours, and Paymo support billable hour tracking, simple reporting, and client-based categorization. Toggl Track is also popular for its ease of use, though it lacks more structured timesheet features like approvals.

Best Timesheet Software for Teams

Small and mid-sized teams benefit from structured timesheets that allow weekly reviews, manager approvals, and clear project-based reporting. The software should support multiple users, time-off tracking, and real-time updates.

TrackingTime, Clockify (Pro), and TimeCamp offer scalable plans with core team features. For teams with invoicing needs, Harvest and Paymo also work well.

Best Timesheet Software for Hybrid Teams

Hybrid teams need flexibility—some users log in from an office, others from home or in the field. A good timesheet system here must be cloud-based, mobile-ready, and integrated with project or task tools already in use.

TrackingTime is particularly well-suited for this, with cross-device syncing and integrations with tools like Asana and Trello. Hubstaff and QuickBooks Time also provide mobile-ready tracking and scheduling options, though Hubstaff leans more into activity monitoring.

Best Timesheet Software for Project-Based Billing

Agencies, consultants, and service teams working on multiple client projects need detailed breakdowns of how time is spent—and the ability to invoice accordingly. This means the software must track billable vs. non-billable time, link hours to tasks, and generate export-ready reports.

TrackingTime, Harvest, and Paymo all support project-based time tracking with invoicing workflows. TimeCamp also fits this use case, especially when paired with its productivity insights.

Choosing the Best Timesheet Software for Your Business

Timesheet software isn’t one-size-fits-all. Freelancers may need a simple, client-tagged timer, while HR managers depend on structured timesheets and approval flows. Agencies want billable hours; field teams need mobile-first access.

The best timesheet software is the one that fits your workflow—and grows with your team. TrackingTime offers an ideal balance of usability, flexibility, and structure. It supports teams of all sizes, from remote-first companies to service-based businesses and creative agencies. Not ready for an app yet? Try free downloadable timesheet templates.